Job Description Template – Career Sidekick

Job Title: Event Planner

Company: [Your Company Name]

Location: [Location]

Job Type: [Full Time / Part Time / Contract]

Salary: [Salary / Competitive / DOE]


About Us:

[Provide a brief description of your company, its history, values, sustainability and work environment.]

The Opportunity: 

We are seeking a highly skilled and experienced Event Planner to join our dynamic team. As the go-to person for all event planning and coordination, you’ll play a pivotal role in bringing our corporate events, trade shows, and internal team-building activities to life. 

You’ll be responsible for everything from conceptualizing themes and securing venues to managing vendors and overseeing logistics. The ideal candidate will have a Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) qualification and a minimum of 5 years of experience in event planning, preferably in a corporate setting. 

Strong project management skills, excellent vendor relationships, and a knack for problem-solving are essential for success in this role. If you have a keen eye for detail, thrive under pressure, and have a proven track record of executing successful events within budget, we’d love to hear from you.

What You’ll Do:

  • Conceptualize and design event themes in alignment with corporate branding and objectives.
  • Identify and secure event venues, ensuring they meet the specific requirements for each event.
  • Manage relationships with multiple vendors, including caterers, decorators, and audio-visual teams, to ensure seamless execution.
  • Develop and manage budgets, providing periodic updates to stakeholders and making adjustments as needed.
  • Create and execute detailed event timelines, coordinating with internal teams and vendors to ensure deadlines are met.
  • Oversee on-site logistics during the event, from set-up to teardown, ensuring all elements run smoothly.
  • Conduct post-event evaluations to gather feedback and measure the event’s success against pre-defined KPIs.
  • Negotiate contracts with suppliers and vendors, ensuring favorable terms and conditions.
  • Handle any crisis or unexpected challenges that arise before or during the event, implementing contingency plans as necessary.
  • Collaborate with marketing teams to promote the event through various channels, such as social media, email campaigns, and press releases.

What You’ll Bring:

  • Bachelor’s degree in Event Management, Hospitality, or related field.
  • Minimum of 5 years of professional experience in event planning.
  • Certified Meeting Professional (CMP) or Certified Special Events Professional (CSEP) preferred.
  • Strong understanding of project management principles.
  • Proficiency in event management software and tools, such as Eventbrite or Cvent.
  • Exceptional organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Demonstrable experience in budget management and contract negotiation.
  • Proven track record of executing successful events, supported by a portfolio and references.
  • Ability to work flexible hours, including weekends and evenings as required by event schedules.

Our Ideal Candidate is Someone Who Has:

  • Master’s degree in Event Management or Business Administration, providing a strong academic foundation for strategic planning and execution.
  • More than 8 years of hands-on experience in planning and executing a variety of event types, including corporate meetings, trade shows, and large-scale conferences.
  • Additional certifications such as Digital Event Strategist (DES) or a Project Management Professional (PMP), showcasing a commitment to ongoing professional development.
  • Proficiency in advanced event management software that includes features for attendee tracking, real-time event analytics, and integrated mobile applications.
  • Extensive network of contacts in the event planning and hospitality industry, including proven relationships with top-tier vendors and venues.
  • Demonstrated expertise in crisis management, supported by real-world examples where quick thinking and problem-solving skills were successfully applied.
  • Strong leadership experience, including managing teams of junior event planners or coordinators, as well as cross-functional teams.
  • Advanced skills in marketing and public relations, with experience running successful promotional campaigns for events.
  • Highly adept at using data analytics tools to assess event performance, make data-driven decisions, and provide post-event reports that offer actionable insights.
  • Experience in sustainability practices for events, including waste reduction and promoting eco-friendly initiatives.

Benefits and Perks:

  • Competitive salary and performance-based bonuses.
  • Comprehensive health, dental, and vision insurance.
  • Generous PTO and holiday schedule.
  • 401(k) with company match.
  • Life and disability insurance.
  • Continuing education and professional development opportunities.
  • A culture that prioritizes work-life balance.
  • Company-sponsored team outings and social events.
  • Employee wellness programs.
  • Access to professional associations, conferences, and subscriptions.

How to Join Us:

Please send your resume, a cover letter detailing your qualifications, and any other supporting documents to [email address] with the subject line “Application for Event Planner Position – [Your Name]”.

[Your Company Name] is committed to creating an inclusive work environment and is proud to be an Equal Opportunity Employer. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. All qualified candidates will receive equal consideration for employment opportunities.

Closing Date: [Insert closing date for applications]

Please note only shortlisted candidates will be contacted. Thank you for your interest in [Your Company Name].

Source link

Share this article:

Leave a Reply

Your email address will not be published.